Job Purpose & Scope of the role:
An Admin Executive is responsible for managing the schedule and quality of construction to facilitate effective operations of BO and Stores.
- Manage general affairs for HQ
– Supervise business trip arrangement for staffs (booking air ticket, hotels, travel insurance…).
– Supervise office equipment management, daily mail &post.
– Supervise new staff preparation, working tool collection from resign staff.
– Control admin duty related to Japanese expats (apply work permit/ residence card/ VISA, apartment/ car contracts…).
– Control company bus and company car.
- Set up and management customer bus for stores
– Set up customer bus route for new store.
– Make monthly report of customer quantity and bus renting cost.
– Propose to improve efficiency of customer bus.
– Monitor bus suppliers and solve all issues related to customer bus.
– Inform to all related Departments and monitor bus routes changing/ cancellation.
- Set up and management canteen for stores
– Set up canteen for new store.
– Support to apply Certificate of food safety and hygiene for canteen.
– Make monthly report of meal quantity of store and canteen material.
– Do survey staffs’ comment about quality of canteen service.
– Propose to improve quality of canteen.
– Monitor canteen suppliers and solve all issues related to canteen.
- Set up and management taxi service for stores
– Set up taxi service for new store.
– Monitor taxi suppliers and solve all issues related to taxi.
– Make monthly report of quantity of taxi usage in stores.
Qualifications & Experience:
– University degree.
– Minimum 03 years of administrative experience.
– Experience of applying work permit/ residence card/ VISA for expats.
Knowledge, Skills & Behaviors:
– Good command of spoken and written English.
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet.
– Strong communication skill (both verbal & written).
– Detail oriented and be able to handle multi-tasks.
– Good organizing and time-management skills.
– Good problem solving skills.
Thông tin khác
Candidates please send CV in English with the most 6-month recent photo to firstname.lastname@example.org with subject “Application to Admin Executive”
Only suitable candidates will be contacted for further information
Hạn cuối: 17/09/2016